Looking at that pic, I can see how camera technology has advanced in sixteen years. It’s fuzzy! But, I digress.
When I say cover your productive tush, I mean have a plan for when your hard drive crashes, your computer gets dropped into an outhouse, somebody steals your laptop, you know, all that stuff that you read about ruining writers’ projects. Because, you know, there are things you can do. And to prove it, I shall tell you what some of those things are.
First, Back Up Everything!
There are a couple of ways to do backups. I use both of them. The first, older way is simply to buy an external hard disk and plug it into your computer. Then, no matter what OS you use, you will find a handy-dandy backup routine already built in! Wowzers! I use Windows, and I’ve had excellent luck simply letting Windows decide what to back up. But, it’s up to you, you can decide what you do or don’t want backed up. If you do these backups regularly (Windows lets you do it on a continuous basis in the background) you will always have a copy of the latest saved version of every one of your files. So, after the dog eats your work, you buy a new laptop, plug in the external drive, and recover it all.
What is a backup, you say?
A backup is just a copy of a computer file (or a lot of them.) That’s it. It’s usually possible to use the backup copy directly, without even “recovering” it, but if you do that, you’re defeating the purpose of having an extra copy. So, first thing to do to recover from a disaster is to always make backups as you go along.
The second way to make a backup is to use “Cloud Storage.” You probably don’t know that “the cloud” is just a term techies made up to indicate that the exact location of the data isn’t necessarily known, but it’s out there. (Technically, it may not even all be in one place, but it looks like it is.) Quite a few places will give you a certain amount of “cloud storage” for free. A big novel, I’m talking a humongous work, something to make War and Peace look like a pamphlet, is still an amazingly small computer file. Many, if not all, of these free cloud storage services will automatically back up your stuff to the cloud, and, again, you can tell the service what to back up. If you subscribe to Office 365, you get a terabyte of storage included. A terabyte is enough to store most of the Library of Congress’s contents on. No kidding. You only get at the most something like 50 gigabytes (probably a lot less) for free, but it will still be more than you’ll ever need to keep your projects on. If you use Windows with OneDrive (that’s what they call their cloud storage) you just keep everything in a folder by that name on your local drive, and whatever is in there is automatically backed up when you connect to the Internet. Since I do subscribe to Office 365, I don’t have much experience with other cloud backup schemes, but I’m told that they are similar. Use whatever service you like (Amazon, Google, Apple, Microsoft, etc.) but use one of them and use it all the time!
Save Your Work All the Time!
Yes, I said All the Time! I use Word. (In the old days, I was a WordPerfect user, but once everything went GUI (look it up) I switched because it is simple and easy. And, Word works on Mac and PC, and is free on handheld devices, so what the heck, huh?) Word includes the ability, if you use OneDrive at least, to continuously backup your document (book, silly) as you type. By using Word and OneDrive (and I’m sure there are other ways to accomplish the same thing) I always have a backup copy of my project, no matter what happens. Worst case scenario is that I lose a few lines of text. Seriously, that’s the worst that could happen. Barring that, Word can be set up save the document you are in at intervals as short as one minute. Could you afford to lose a minute’s work? Probably. Keep your project on a cloud drive, save as often as you can, and boy, howdy, you can’t lose your precious files if you want to.
(Okay, you could delete them.)
There you go: back-up your work, either to an external hard drive or to the cloud, and save your work as often as possible. You can take a few minutes just once to set all of that up, then you’ll never have to think about it again. Until disaster strikes, when you’ll be congratulating yourself for being smart enough to have done that.
Good writing, fellow scribes!